Configuring the Scheduler

Required Tempo product: Tempo Timesheets for Cloud

Required permission: Tempo Administrator

The Scheduler can be configured to automatically close periods and to remind users to add or edit worklogs in preparation for the closing of a period. If you have Tempo Administrator permissions, you can configure it within Tempo Administration:

  1. On the main menu bar, select TempoTempo Administration.
  2. Under Periods on the left menu bar, select Scheduler Configuration.

The Scheduler Configuration screen offers three settings. You can select its type, select whether to make the scheduler close the period, as well as configure its e-mail settings.

Type

Using the drop-down menu, you can select whether the scheduler runs monthly, weekly or bi-weekly. Selecting weekly or bi-weekly displays options that allow you to select the specific day of the week you would like the scheduler to run.

scheduler_type.png

Make Scheduler Close

Ticking this checkbox will make the scheduler close the period you selected in the "type" setting above. If selected, you can specify how many days after the last date of the period you would like it to close the period for you - effectively giving late users more time to add or edit worklogs. This setting does not apply to users with the Approve Timesheets permission, who will always be able to add or edit their worklogs regardless of the closing date selected here.

scheduler_close.png

Email Settings

The two checkboxes under Email Settings allow you to program the scheduler to send reminder e-mails to users about their worklogs - these e-mails are always sent at 12:00 AM UTC. The first checkbox, "Status reminder for all users", sends an e-mail reminding users to finalise their worklogs on the scheduled end date. The second checkbox, "Status reminder for late users", opens another configuration box if checked. Note that it will offer different options depending on whether you specified or not if the scheduler should close (above).

With the scheduler close option selected

This configures the scheduler to send an e-mail reminder to users however many days before it closes the period permanently.

scheduler_closure_option.png

Without the scheduler close option selected

Here you can tell the scheduler to send an e-mail to late users however many days after the end of the period.

scheduler_e-mail_settings.png

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